![]() ![]() ![]() If awarded, each budget period of the Notice of Award will reflect direct costs, applicable F&A, and in the case of SBIR or STTR awards, a "profit" or fee. The total costs requested in your budget will include allowable direct costs (related to the performance of the grant) plus allowable F&A costs.F&A (indirect) cost pools must be distributed to benefitted cost objectives on bases that will produce an equitable result in consideration of relative benefits derived. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. What is the difference between allowable direct costs and allowable facilities & administrative (F&A) costs?ĭirect Costs: Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy.į&A Costs: Necessary costs incurred by a recipient for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Only a few select programs require cost-sharing, and these programs will address cost-sharing in the funding opportunity. Despite popular myth, proposing a cost-sharing (matching) arrangement where you only request that NIH support some of the funding while your organization funds the remainder does not normally impact the evaluation of your proposal. Significant over- or under-estimating suggests you may not understand the scope of the work.Reviewers will consider the person months you've listed for each of the senior/key personnel and will judge whether the figures are in sync with reviewer expectations, based on the research proposed.Reviewers look for reasonable costs and will judge whether your request is justified by your aims and methods.The best strategy is to request a reasonable of amount money to do the work, not more and not less because:.Throughout the budgeting process, round to whole dollars and use only U.S.Identify all the costs that are necessary and reasonable to complete the work described in your proposal.Relevant funding opportunity sections include: total costs cannot exceed $300,000 per year). travel limited to $10,000), and overall funding limits (e.g. no construction allowed), spending caps on certain expenses (e.g. You should look for limits on the types of expenses (e.g. Know your limits! Carefully read the funding opportunity for budget criteria.NIH may disallow the costs if it determines, through audit or otherwise, that the costs do not meet the tests of allowability, allocability, reasonableness, necessity, and consistency. Costs charged to awards must be allowable, allocable, reasonable, necessary, and consistently applied regardless of the source of funds. The cost principles address four tests that NIH follows in determining the allowability of costs. In general, NIH grant awards provide for reimbursement of actual, allowable costs incurred and are subject to Federal cost principles /grants/policy/nihgps/HTML5/section_7/7.2_the_cost_principles.htm. Information on the applicable cost principles and on allowable and unallowable costs under NIH grants is provided in the NIH Grants Policy Statement, Section 7.2 The Cost Principles Statement under Cost Considerations /grants/policy/nihgps/HTML5/section_7/7_cost_consideration.htm. Any resulting award will include a budget that is consistent with these requirements. (Note: these tips do not supersede the budget instructions found in the relevant application instruction guide found on the How to Apply - Application Guide page.Īn applicant's budget request is reviewed for compliance with the governing cost principles and other requirements and policies applicable to the type of recipient and the type of award. What Facilities and Administrative (F&A) costs rate should I use?īelow are some additional tips and reminders we have found to be helpful for preparing a research grant application, mainly geared towards the SF424 (R&R) application.What is the graduate student stipend rate?.What should be considered a direct cost or indirect cost?.Your best resources for answering these questions are the grants or sponsored programs office within your own institution, your departmental administrative officials, and your peers. As you begin to develop a budget for your research grant application and put all of the relevant costs down on paper, many questions may arise. ![]()
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